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Hot Keys
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As an aid to working for those who favour the use of the keyboard, a number of 'Hot Keys' are available.

The usual Windows keys work as expected, and operate on the window or pane with the focus- eg Cursor Up moves up one message if the focus is in the Message List, moves up one folder if focus is in the Folders List, and moves up one line when focus is in the Viewer.

The function of several Hot Keys may be different in different situations, this is noted below.

The lists below are ordered partly by combination, partly by function and partly alphabetically.

Also, please see the section on Hot Keys in the List of Waiting Mail.

Keys alone.

Hot Key(s)

When focus is in:


F1

Global

Context-sensitive Help

F3

Quick Viewer &

Separate Viewer

Find the next occurrence of a text string in the message displayed in the Viewer. This will only work after a search in that message has already been undertaken (CTRL+F or Find from the Context Menu). Has the same function when searching the Address Books.

F5

Folders List

Messages List

Quick Viewer

Refreshes the display of the currently selected folder. eg if some messages have been marked as seen and the filter is set to Unseen only, this will update the display in the Messages List to show only Unseen messages.

C

Folders List

Messages List

Quick Viewer

If the list of messages overflows the Message List, and the selected message has been moved out of sight (above or below the visible section of the Message List) pressing C will bring it back into the visible area.

Delete

Messages List

Delete selected message(s), only if the focus is in the Message List. See Ctrl + D for a global hotkey for this

H

Folders List

Messages List

Quick Viewer

Show or hide the message header lines in the Quick Viewer or the Separate Viewer.

K

Folders List

Messages List

Quick Viewer

Mark or Unmark (ie this is a toggle) the selected message(s) as Kept.

L

Folders List

Messages List

Quick Viewer

Go to last message viewed. If "Remember last message viewed" is set in the Folder Properties for a folder, returning to such a folder from another will automatically select the last message viewed. If this option is not set, pressing L after returning to the folder is a manual means of achieving the same goal.

N

Folders List

Messages List

Quick Viewer

Go to the next Unseen message in this folder.

R

Folders List

Messages List

Quick Viewer

Reply to the sender of the selected message. See also ALT+R for Reply to All.

S

Folders List

Messages List

Quick Viewer

Mark the selected message(s) as Seen

U

Folders List

Messages List

Quick Viewer

Mark the selected message(s) as Unseen

SPACEBAR

Folders List

Messages List

Quick Viewer

Scroll the Quick Viewer, when the bottom of the Viewer is reached, go to the next Unseen in the current folder - note this works even when no viewer is open, though of course you cannot actually see the text scrolling in the viewer.

Enter

Folders List

Messages List

Quick Viewer

The same as double-clicking on the message in the Message List. The effect of this can be altered between Open and Reply in Configure menu-arrow Preferences menu-arrow Messages

 

Keys with SHIFT

SHIFT + S

Folders List

Messages List

Quick Viewer

Mark all messages in the currently-selected folder as Seen

 

Keys with CTRL

CTRL + B

Editors - HTML Format only

Make the text bold - applies to selected text, or from the current cursor position onwards for new text.

CTRL + C

Viewers and Editors

Copy the selected text to the clipboard

CTRL + L

Global

Logout from the current MailCOPA user, in order to switch to another username.

CTRL + U

Editors - HTML Format only

Make the text underlined - applies to selected text, or from the current cursor position onwards for new text.

CTRL + X

Editors

Cut the selected text to the clipboard

CTRL + V

Editors

Paste the contents of the clipboard at the current cursor position.

CTRL + Z

Main Window

Restore the last-deleted message.

CTRL + Z

Editors

Undo the last editing action.

CTRL + A

Viewers, Editors and Messages List

Select All - depending on the context and the focus within that context, this selects all of the text in a viewer (including the Autoviewer), or all of the messages in the message list

CTRL + D

Viewers, Editors and Messages List

Delete the selected message(s) regardless of where the focus is. The Delete key will also do this but only when the focus is in the Messages List.

CTRL + F

Viewers and Editors

Find a word or phrase in the current message.

CTRL + I

Editors - HTML Format only

Make the text italic - applies to selected text, or from the current cursor position onwards for new text.

CTRL + P

Viewers, Editors and Messages List

Print the current message (or a selection in it)

CTRL + Q

Reply Editors

Quote the text that was marked in the original message when the editor was opened. This is useful if you have configured MailCOPA not to quote text when replying but want to quote just a part of it in this particular instance. If using the Split View, text can be selected in the original pane whilst writing, and quoted in the reply pane.

CTRL + ALT + Q

Editors

Adds quotes to the beginning of each line of the selected text, using the form of quotation configured here.

CTRL + S

Editors

Save the message being worked on in the Work in Progress folder.

CTRL + T

Global

Immediately connect to collect/send mail using the default settings here - the same as File menu-arrow Connect Default

 

Keys with Alt

Alt + F4

Global

Exit MailCOPA

Alt + F6

Global

Cycle open windows - takes you round all of the open MailCOPA windows. Useful if you lose track of them.

Alt + A

Editors

Add an address from your Address Books to this message at the current cursor position. Open the Select Addresses dialog

Alt + I

Editors

Substitute selected text by the text configured for <Snipped> set here

Alt + K

Main Window

Kill the selected message(s). Note that this will remove the message(s) completely from your system, they will not be retrieveable.

Alt + L

Editors

But see below.

Send Later, but not if you have set the option to Send Mail Immediately here

Alt + L

Main Window

Lock Unseen - see here for further details

Alt + N

Global

Open a New Message Editor

Alt + O

Editors

Send Immediately - only works if you have opted to have both Send Now and Send Later buttons or 'Send Mail Immediately' here

Alt + P

Folders List

Messages List

Viewers

Move the currently selected message(s) to the Spam system folder, and add its characteristics to the spam database so that future similar messages can be detected - for more details see Spam Filtering

Alt + R

Folders List

Messages List

Viewers

Reply to all addresses in the distribution list (ie the To: and CC: addresses), excluding your own address.

Alt + Q

Reply Editors

Quote the entire original message at the current cursor position.

Alt + S

Global

Open the Search Mail window - this allows the searching of the current folder, or all folders, for a word or phrase.

Alt + T

Global

Opens the Connect Mail dialog, the same as pressing the Connect button

Alt + 1, Alt + 2, Alt + 3 etc

Editors

Adds the corresponding Quick Text at the current cursor position

 

Miscellaneous Key Combinations

Ctrl + Alt + Q

Editors

Adds quotes to the beginning of each line of selected test, using the quotation character(s) set here

Ctrl + Shift + End

Editors

Selects all of the text from the current cursor position to the signature separator of the message. Useful for quickly trimming all quoted text, but leaving your signature intact.

Ctrl + Alt + A

Editors

Has the same effect as pressing the Attachments button on the toolbar: it opens a dialog to enable you to attach a file to the message.

Ctrl + Shift + A

Messages List

Has the same effect as Ctrl + S - marks all messages in the selected folder as Seen

Shift + Ctrl + L

Messages List

Edit the label for this message