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Stationery
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Stationery Templates are very useful for sending standard messages, or including specified information in messages.  They also allow you to include a number of macros for the most commonly required fields in your replies.

Stationery will be always be offered for new messages or replies if so configured under the Editing Preferences.

Stationery can only be used when the message editor opens, usually be being set in the Folder Properties.

To access the Edit Stationery dialog use Configure menu-arrow Edit Stationery.

Click on a HotSpot on the image below for further information.

edit_stationery

Note that there will be a "Request for Technical Support" (see Technical Support) template installed, which includes the information Intervations needs to deal with any problems you may encounter.

Stationery Macros

The Macros button gives access to a menu of macros (see below for complete list), which will insert information into the stationery being edited.

Although in clear text on the menu, they will be inserted in a slightly cryptic form, as shown above. This is so that MailCOPA will be able to interpret them when loading stationery, but also because two are configurable, Current Date and Date Message Sent (Short).

The stationery above would produce the following result with a reply (note it includes a couple of Commands):

stationery-result

 

Full List of Stationery Macros

All messages or reply only


Current Date

All

This will be in the format set in your Windows settings. Equivalent to Date Message Sent macros below, but retained from V15.01 for backwards compatibility.

Current Time

All

This will be in the format set in your Windows settings

Date Message Sent (long)

All

Date the message editor was opened - the format is taken from your Windows settings.

Date Message Sent (short)

All

Date the message editor was opened - the format is taken from your Windows settings.

Default Email Address of current user

All

This is set here. This may not be the same as the actual address being used for this message, if for instance, the originating folder has been set to use another address.

Free disk space

All

The amount of free disk space on the drive from which MailCOPA was loaded (typically C: drive).

MailCOPA Serial Number

All

The serial number of the MailCOPA installation being used for this message

MailCOPA version

All

The version number and release date of the MailCOPA installation being used for this message

Message CC recipients

Reply only

Lists the recipients in the CC: header line.

Message ID

Reply only

The message ID (from the header) of the message being replied to.

Message Number

All

The number used internally by MailCOPA for this message

Message recipients

Reply only

Lists all of the recipients of this message, from the To: and CC: fields

Message subject

Reply only

Subject of the message being replied to.

My email address

All

The email address being used for this message - it may be the default, or that set in the properties of the originating folder. Will not be correct if a stationery macro has been used to modify it. Will not change if altered in the From: box at the bottom of the editor.

Name of current user

All

Full name of the current MailCOPA user, set in User Details. This is NOT over-ridden by any setting in Folder Properties.

Original message CC recipients

Reply only

The recipients listed in the CC: header of the original message

Original message html format

Reply only

Include the html format portion (if any) of the original message.

Original message quoted

Reply only

The text of the original message with quote marks added to the beginning of each line

Original message

Reply only

The text of the original message, unquoted

Sender's address

Reply only

Email of the address of the sender of the message being replied to.

Sender's forename

Reply only

First name of the sender - this will be obtained from the From: header line, which is not always correctly configured

Sender's name

Reply only

Sender's full name -this will be obtained from the From: header line, which is not always correctly configured

User number

All

The user number used internally by MailCOPA

Windows version

All

The version of Windows on which MailCOPA is running

 

Macro Commands

These are more powerful than the macros, and enable you to do such things as set the subject of a message, add a BCC address, set the signature. Each must be on its own line.

Full list of Macro Commands


Attach file

Attach a file to the message. Ensure that the file can be found on the machine being used with this stationery. On a network installation it is best to use a full network path or mapped drive, eg:

\\server_name\path\file.ext

N:\path\file.ext

Prefix subject

Add some text to the beginning of the subject. This will effectively set the subject for new messages, and will prefix the subject in replies, eg:

type the prefix here: Re: test

Put cursor at end of message

When the editor opens, place the cursor at the end of the message.

Put cursor at top of message

When the editor opens, place the cursor at the top of the message.

Put cursor into subject field

When the editor opens, place the cursor into the subject field.

Request read receipt

Automatically add a request for a read receipt - NOTE that this is not universally honoured.

Set BCC

Set the BCC field in the header

Set CC

Set the CC field in the header

Set From

Set the address from which this message will be sent. NOTE that this will override settings elsewhere, eg the default or any setting in Folder Properties You may use any address, not just those listed for this user.

Set signature

Set the signature to one that has already been created

Set subject

Set the subject when the editor opens. This will change the subject for replies.

Set To: address

Set the address to which the message will be sent, overriding any settings in Folder Properties. NOTE that this will also be the case in replies, where the original sender's address will be overwritten.