Use in a Multi-User Environment

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Mailing Lists
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MailCOPA allows you to run mailing lists, which can be used in the following ways:

A simple distribution list of people to whom you write regularly

A more complex discussion list, administered from your MailCOPA installation (like majordomo or listserv

In the latter case, it is not as sophisticated as software specially written for this task, but it provides the basic functions.

The list(s) of addresses is maintained from View menu-arrow Mailing Lists. for details see below.

The Mail Filters can be used for the actual running of a discussion list:

Adding/Removing Addresses - this will automatically add or remove members from/to the mailing list. The received message should contain information that uniquely identifies it, eg the subject line, or the address to which it was sent.

Forward to a Mailing List - this will automatically forward the received message to the specified mailing list, without the need for user intervention. The received message should contain information that uniquely identifies it, eg the subject line, or the address to which it was sent. Note that the destination addresses will be placed into the To field of the message to the mailing list, so that members will be able to see each other's addresses.

Redirect to a Mailing List - this will automatically redirect the received message to the specified mailing list, without the need for user intervention. The received message should contain information that uniquely identifies it, eg the subject line, or the address to which it was sent. Note that the destination addresses will be placed into the To field of the message to the mailing list, so that members will be able to see each other's addresses.

Mail Back a File. - sends back file to the sender of the received message, such as the rules of the group or information about it. The received message should contain information that uniquely identifies it, eg the subject line, or the address to which it was sent.

Received messages should be easily identifiable to ensure that they are handled correctly.

If your Internet Service Provider allows any number of email addresses (eg fred@mydomain.myISP.com, joe@mydomain.myISP.com, etc) you can use unique addresses for the different functions:

info.gerbils@mydomain.myISP.com - to mail back a text file containing information about the gerbils mailing list

rules.gerbils@mydomain.myISP.com - to mail back a text file containing the rules of the gerbils mailing list.

add.gerbils@mydomain.myISP.com - to add the sender's address to the gerbils mailing list.

remove.gerbils@mydomain.myISP.com - to remove the sender's address from the gerbils mailing list.

gerbils@mydomain.myISP.com - for posts to the gerbils mailing list. The filter will forward any messages to this address to the gerbils mailing list.

If you do not have access to multiple email addresses as above, you can ask you participants to begin the Subject line with something recognisable, eg:

[info.gerbils] - to mail back a text file containing information about the gerbils mailing list

[rules.gerbils] - to mail back a text file containing the rules of the gerbils mailing list.

[add.gerbils] - to add the sender's address to the gerbils mailing list.

[remove.gerbils] - to remove the sender's address from the gerbils mailing list.

[gerbils] - for posts to the gerbils mailing list. The filter will forward any messages to this address to the gerbils mailing list.

Maintaining Mailing Lists.

Accessed from View menu-arrow  Mailing Lists.

mailinglists